Personnel files are important legal and business management tools for employers. Employers are responsible for monitoring the processes from hiring to dismissal of their employees, organizing, and preserving documents related to the employment relationship. Keeping personnel files in a regular manner providing several advantages, including the following:
Hiring Process: Personnel files assist employers in collecting and evaluating the necessary documents when hiring employees. Resumes, application forms, references, and other documents related to the hiring process are to be stored in personnel files. These files help employers make the right choice among candidates and document the entire hiring process.
Legal Compliance: Personnel files help employers comply with legal regulations related to the employment relationship. According to the Labor Law and relevant legislation, documents such as employees’ identification information, contracts, salary details, annual leaves, and health reports need to be kept regularly.
Performance Evaluations: Personnel files assist employers in evaluating employee performances. Information regarding employee achievements, training and development programs, performance evaluation forms, and feedback can be recorded in these files. This information helps employers monitor employee performances and take appropriate measures when required.
Wage and Labor Relations: Personnel files help employers regulate employee wages and labor relations. Employers are responsible for documenting employees’ salaries, wage increases, bonuses, and other financial benefits to ensure the healthy management of labor relations.
The process summarized above is highly critical for employers. Personnel files are significant as evidence in legal disputes related to employee-employer relationships and to support the claims of both parties. Therefore, you can contact Özgen & Partners to have your personnel file prepared by our specialized team.